CoNCLuSioN

By using internet or online web-based system, all operation in organization especially in managing HR functions become more easier, faster, less cost and time consuming and the most critical parts are all data were kept safely which can be revise at anytime, accessibility can be wider where employees or third parties such as applicants, candidates, public or investors can access easily to get information and feedback. It same goes to the organizations who are using a systematic approach where they have own system in order to run the operation management smooth and effectively.

EMplOyeE LeArNinG & DeVEloPmeENt (ELD)

The online system finally helps HR in minimizing the burden in recruiting and selecting candidates and they can become more focus in their particular job or field rather than control and manage everything manually. The cost of management can be reducing, become more effective and efficient by developing the system and it can easily update the information by using the system.

Another function of HR that use information system is employee learning and development also known as training and development. ELD system used to observe and organize employee training, career planning and development and also the performance of employee especially before and after the learning and training was conducted. It help in analyzing the career of employee whether organization offer a better position or possess high level of position towards employee and suggest the training that needed to develop employee knowledge, skills and abilities and conduct performance appraisal other than evaluate the successes of training program.

 Below are the ELD system components which describe the needed data or information that ELD is storing and evaluating. In employee personal information, particular data need to be record such as name, staff ID, position, and department and so forth. Organization will look, identify and analyze performance of employee before they plan and ask employee to attend training based on the key-performance-index (KPI) in order to ensure the development of employee KSA and performance level. After that, employer will plan and organize training and develop the course of training that suitable for particular employees. In ELD, all data according to training such as date, time, module, trainer, content, methods and so on is provided and were recorded or stated. The process continue due to transfer of training whether employee able to perform the job better after training or not by developing a forum, assessments, outdoor skill training and other methods which can be used to rate the learning improvement among employees.

This ELD system help employee to access the training and development system that related to them where they can know and get information due to training schedule, name list who attend the particular training or the level or marks for their performance improvements before and after attend the training. Other than that, employees also can continue to apply their KSA that is required to join training, involve in forums or video conference or any other method to discuss and evaluate their transfer of training or learning. It is also reduce the cost of management where it can be done automatically and long lasting to make revision because all data were recorded in the system. Moreover, it is also empower and easy to access by employees where they can search and gain information about training and development by themselves and get improvement from them. The most important is employees skills in computer is increase when all system in order to get information is based on computerize and this will help employee computer skills.

My WeB bAsED hUmaN ReSOuRcE PlaNNinG : ReCruITinG & sTaFfiNg

Nowadays in the era of globalization and technology, many organizations use the automatic and easiest way in managing their operation which include human resource functions, operational process and so forth in order to decrease the time consuming and reduce cost. More than that, it is also as a challenge for organizations to compete and show their effectiveness of using technology and system to competitors and to attract vendors and investors to invest in their organization. By using the system and technology, the work become easier and any error regarding the workforce and operation can be detected and taking action directly.

            As mentioned in the above, organization use a system or a web based especially in managing human resource functions. Major uses of web based in HR functions are recruitment and selection or staffing. Recruitment is a process of promoting, screening and selecting qualified people to a positions that organization offers to current employees or public by using a variety of methods such as advertising, online promotion, direct promotion and so forth. In a recruitment process, organization will state and list out the criteria and qualification that they are looking for to choose the best candidates to pursue the next stage which called selection or staffing. Staffing is different from recruitment where this process is done by organization to select and train individuals for particular or specific job in order to identify whether the person is suitable to the task that given or not. Some of the test and interview or other methods might be used in this process.

            Before this, majority of organizations and employers recruited employees by using manual methods but now after the expand of technology, e-recruitment is introduce and develop by every organizations and employers by using internet and as an easiest way to keep the data from the applicants into the system. E-recruitment is an online job application which offers to all applicants and as a processing system for employers to promote and advertise their job opening and offers for candidates to submit document that needed via internet. The document they sent will automatically process by the system and store in the data. The system was developed in order to help the department of human resource to manage and find the right and suitable people to work in organization and fill the job vacancies. Other than that, it is also help in reducing turnover and less employment or employees in organization where organization need to find and recruit employees to run the business and operation.

            Basically the elements in electronic recruitment (E-recruitment) consist of input where personal information of candidates is store in information system and HR research system is to identify and managing job analysis and evaluation of candidates, HRIS database is to store and provide all information and lastly are output where it navigates candidates or users to get information and to be use. One of the roles of e-recruitment is to hiring candidates which suits to company. Other than that, it also to plan and analyze workforce that needed in order to maintain or keep the employees besides attract candidates to join and run an assessments.

            The online system finally helps HR in minimizing the burden in recruiting and selecting candidates and they can become more focus in their particular job or field rather than control and manage everything manually. The cost of management can be reducing, become more effective and efficient by developing the system and it can easily update the information by using the system.

My sysTeM ArChiTectUre & HriS MoDel

The difference between HRIS Models is the use of technological architecture of the system. Four of the models which are multinational, transnational, international and global are commonly found in HRIS architectural models that are Standalone System Model, Data Warehouse Model and Single Integrated System Model.

           

Standalone System Model is the basic of HRIS system architecture and it do not communicate or coordinate with one another and uses an old version to update the data such as faxes, mail, in person meeting and telephone. Not only that, standalone system is used to operate and runs their unit on their own system which means they have an independent system to communicate, doing data analysis and there is no integration from other country or units by using this system. Basically, multinational company or large conglomerates company will use this system because they are less focused on centralized corporate direction or we can say as responding to local units, afraid of too many complexity and clashing of data information and each unit have own system in which different country use different HRIS system architecture.

           

In other view, Data Warehouse Model operates in order to share application, information and use widely all over the world to share the best practices with others. All operating units are use and run the same format, version or software system and set up for each region or country commonly. This model helps in saving costs of sharing applications and dealing with the vendor. By discussing about sharing and the system is use widely across country and beyond border, international company is very suits with this model because they views overseas units and focus more on sharing learning and innovation, facilitates the transfer and adaptation of knowledge to other business units from any country that use the same system or run same business. It means that, all users or country or organization who implement this model know how the data or system were generated and what it means.

           

Different from both of the above, Single Integrated System Model basically run and located at headquarters (HQ) in one databases. It means that, HQ will control the business running, updates the data automatically throughout the organization and uses the same software system to worldwide which consider different languages or culture in different countries. Generally, global organization use this type of model because it balance for both centralization and diverse in local organization.